Hungry Bear Media | Privacy Policy
Privacy Policy, Hungry Bear Media, Hungry Bear
15477
privacy-policy,page-template-default,page,page-id-15477,ajax_fade,page_not_loaded,,qode-title-hidden,footer_responsive_adv,hide_top_bar_on_mobile_header,qode-content-sidebar-responsive,qode-child-theme-ver-,qode-theme-ver-10.1.1,wpb-js-composer js-comp-ver-5.0.1,vc_responsive

Privacy Policy

 

This notice sets out when and how we use personal information that you or others provide to us.

Who we are

We are Hungry Bear Media Limited, a limited company (registered with number 08832673) including our joint venture company Hungry McBear Limited (registered with number 09412286).

Our registered address is 62-64 Chancellor’s Road, Hammersmith, London W6 9RS.

Hungry Bear Media Limited is the data controller and is responsible for this website.

If you have any questions about this privacy notice, including any requests to exercise your legal rights, please email us at GDPR@hungrybear.tv.

How we process data

Here at Hungry Bear we process personal data for 4 main reasons:

  1. In relation to potential contributors, contributors or audience members on a programme, in order to develop and produce content and programmes;
  2. As employers;
  3. In the performance of a supplier contract;
  4. If we have permission from the user, or where otherwise allowed by law, to market to them.

___________________________________________________________________________

 

Contributors

In this privacy notice “contributors” means people who are participants or who apply to be in our programmes or in our studio audience and other people who contribute to our programmes (for example interviewees or people who allow us to use their materials).

When you apply to be on a specific programme or if we approach you or your representatives about being on a specific programme we will collect sufficient information to determine your suitability for that programme.

When you apply to be on any of our future programmes we will collect sufficient information to determine whether to contact you about such programmes as and when we are casting for them.

  1. Successful applicants

 

If you are successfully cast we will continue to process such information as is necessary for the production and exploitation of that programme. This will always comprise contact information, and may include, but is not limited to, information contained in an application form, a programme release form, special category data such as health and medical data and criminal offence data.

In addition we may process sufficient data so as to remunerate a contributor, where appropriate.

  1. Prospective applicants

As with our successful applicants we may process data as above. If you have not been cast in a particular programme, we may keep your details and contact you for future castings and about Hungry Bear’s programming and products unless you ask us not to.

  1. Unsuitable applicants

If we deem that you are unsuitable to appear in any programme we will delete the majority of your data and retain sufficient contact data to send you information about Hungry Bear programming and products unless you ask us not to.

Lawful Basis

Our lawful basis for processing your personal information is one of the following, as permitted by data protection law:

Contract: the processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.

Legitimate interests: the processing is necessary for Hungry Bear’s legitimate interests or the legitimate interests of a third party unless there is a good reason to protect your personal data which overrides those legitimate interests.

In relation to the special category data we hold about you we will process this in accordance with one of the grounds set out above and we will also ensure that one of the following applies:

  • we have your explicit consent to the processing of such data.
  • You have knowingly and willingly made the data public.
  • Where it is necessary to establish, exercise or defend legal claims.
  • Where it is necessary for medical purposes.
  • Where necessary or allowed under employment, social security or social protection law.
  • When in the substantial public interest, such as for journalistic/artistic purposes in connection with unlawful acts or dishonesty.

In certain circumstances we may hold information about criminal convictions or offences which you may have incurred. If this is the case we will process this data where we have your consent to do so or where it is necessary or allowed under employment, social security or social protection law.

We do not keep a comprehensive register of our contributors’ criminal convictions.

Child Contributors

From time to time, we may make programmes with child contributors. We will process the data of the child contributor as it is in our legitimate interests. Where a parent or guardian has signed our mutually agreed contract it will be necessary to process their data alongside this (as above). We will not send marketing information to our child contributors but to their parent or guardian.

Audience

If you apply to attend the filming of one of our programmes we use a 3rd party processor. Your details will be deleted at the conclusion of that event.

Who we share contributor data with

We may share your data (including your special category and criminal offence data) with broadcasters, programme distributors, co-producers, insurers, health and safety advisors, professional advisors, regulatory authorities, external suppliers and viewers.

How long we retain contributor data

We do not keep contributor data for longer than is necessary, bearing in mind the purpose for which we collected that information and any applicable legal or regulatory requirements.

Transfers of data outside the UK and the EEA

Your personal information is mainly used in the UK. However sometimes we need to share your personal information with third parties outside the UK and EEA. Where we do so we will ensure that any transfer of data is lawful and that there are appropriate security arrangements in place.

Please note that any programme in which you appear is likely to be distributed internationally.

Exemptions

There are certain circumstances where data protection law allows us and relevant third parties (such as the commissioning broadcaster of the programme that you have contributed to) not to comply with the obligations explained in this notice. An example of where the exemption applies is where such obligations and your rights are incompatible with the artistic purposes of the programme and there is a public interest in its broadcast.

___________________________________________________________________________

Employees, Freelancers and Contractors

More detailed information is available on our shared drive, and in our staff handbook.

This section of the privacy notice applies if you are working for us in any capacity, for example as an employee, freelancer, contractor, through a personal services company, or if you are applying to do so. It includes those working on our productions, both on-screen (eg. presenter, voice-over artist) and off-screen (eg. production staff, crew).

This notice does not form part of your contract of employment or other contract to provide services.

Information that we collect:

We collect and use different types of personal data about you before you start working with us (during the application process) and in the course of your employment or engagement.

You may be asked to provide the following at the application stage:

Proof of your identity. Proof of your qualifications. A criminal records declaration to declare any unspent convictions. We may contact your referees directly to obtain references. We may ask you to complete a questionnaire about your health. This is to establish your fitness to work and for your well-being whilst on our premises.

If we employ or engage you we may ask you to provide the following:

Bank details – to process salary or other payments. Emergency contact details – so we know who to contact in case you have an emergency at work. Information for your inclusion in our pension scheme. We use a data processor for this scheme.

We may ask you to provide special category data, for example information on your nationality, racial and ethnic origin, gender, sexual orientation, religion, disability and age.

What will we do with the information you provide to us?

At the application stage, we will use the information you provide for the purpose of progressing your application or to fulfil legal or regulatory requirements if necessary.

The Information you provide will be held securely by us and/or our data processors.

Where you have sent a speculative application if there is no suitable vacancy at that time, we will keep the application for 36 months at which point we will delete from our systems.

If you are unsuccessful following an application to work with us, we may retain your details in our talent pool for a period of 36 months unless you request that we delete your details. If you are in our talent pool we would then proactively contact you should any further suitable vacancies arise.

If you work with us we will use your personal data for a number of reasons such as for administration and management purposes, to manage salaries and pensions and to manage health and wellbeing. Where you are working on a specific programme we may also use your personal data to enable us to produce, broadcast and distribute that programme. We may also process your personal data for monitoring of diversity and equal opportunities, for monitoring and investigating compliance with policies and rules and in relation to disputes and legal proceedings.

Where the information comes from

Some of the information comes from you. For example your contact details, bank details and information on whether you can lawfully work in the UK.

Some information comes from third parties. For example we may require references and information to carry out background checks.

In the course of your work we may receive personal data relating to you from others, such as your managers and colleagues or those with whom you communicate electronically. We may also have CCTV footage of you. If you are working on a specific programme personal data may be generated in the course of you taking part in the programme. For example recorded footage of you.

Lawful Basis

Our lawful basis for processing your personal information is one of the following, as permitted by data protection law:

contract: the processing is necessary for the performance of the contract we have with you, or because you have asked us to take specific steps before entering into a contract.

legitimate interests: the processing is necessary for Hungry Bear’s legitimate interests or the legitimate interests of a third party unless there is a good reason to protect your personal data which overrides those legitimate interests. We or the third party have legitimate interests in carrying on, managing and administering our respective businesses effectively and properly and in processing your data in connection with those interests.

legal obligation: the processing is necessary to comply with our legal obligations, for example providing a safe place of work and avoiding unlawful discrimination.

In relation to the special category data we hold about you we will process this in accordance with one of the grounds set out above and we will also ensure that one of the following applies:

  • We have your explicit consent to the processing of such data.
  • You have knowingly and willingly made the data public.
  • Where it is necessary to establish, exercise or defend legal claims.
  • Where it is necessary for medical purposes.
  • Where necessary or allowed under employment, social security or social protection law.
  • Where it is permitted for equality and diversity purposes.

In relation to personal data relating to criminal records, we will process this data where we have your consent to do so or where it is necessary or allowed under employment, social security or social protection law.

Who we share your data with

We will only share your data with third parties if we have a ground for processing on which we can rely and doing so is lawful. Examples of third parties that we may share your data with are as follows:

Payroll and benefits providers, professional advisors, IT suppliers, broadcasters, programme distributors, co-producers, insurers, health and safety advisors, regulatory authorities, external suppliers and, where you appear on-screen, viewers.

How long we retain your data

We do not keep your data for longer than is necessary, bearing in mind the purpose for which we collected that information and any applicable legal or regulatory requirements.

Transfers of data outside the UK and the EEA

Your personal information is mainly used in the UK. However sometimes we need to share your personal information with third parties outside the UK and EEA. Where we do so we will ensure that any transfer of data is lawful and that there are appropriate security arrangements in place.

Please note that any programme in which you appear is likely to be distributed internationally.

Exemptions

Where you appear in a programme there are certain circumstances where data protection law allows us and relevant third parties (such as the commissioning broadcaster of the programme that you have contributed to) not to comply with the obligations explained in this notice. An example of where the exemption applies is where such obligations and your rights are incompatible with the artistic purposes of the programme and there is a public interest in its broadcast.

How We Keep Data Safe

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. Personal data where possible will be saved in restricted access folders and password protected when appropriate.

__________________________________________________________________________

Use of data processors

Data processors are third parties who necessarily provide elements of our internal practices, such as IT providers. We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct.

__________________________________________________________________________

Use of other third parties

Some third parties with whom we share your data, for example for recruitment or casting purposes, are data controllers in their own right in which case they will have their own retention periods.

We have contracts with all third parties to ensure the security of your data that we share with them.

If you are applying to participate in one of our programmes or to work with us via a third party you should check that third party’s privacy notice too.

_________________________________________________________________________

If our business is sold

We will transfer your personal information to a third party:

  • if we sell or buy any business or assets, we will provide your personal information to the seller or buyer (but only to the extent we need to, and always in accordance with data protection legislation); or
  • if Hungry Bear or the majority of its assets are acquired by somebody else, in which case the personal information held by Hungry Bear will be transferred to the buyer.

We process your personal information for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your personal information in this way, the relevant buyer of our business may not be able to provide services to you.

In some circumstances we may also need to share your personal information if we are under a duty to disclose or share it to comply with a legal obligation.

Updating your personal information

You can update your personal information at any time and change your marketing preferences. To do this please email us at GDPR@hungrybear.tv.

___________________________________________________________________________

Your Rights

Under current UK data protection legislation, you have rights as an individual which you can exercise in relation to the information we hold about you.

You have the right to see the personal data held by Hungry Bear (a Subject Access Request). Once the person requesting the information has been identified the request will be carried out within one calendar month in a clear and easy to read way. There are numerous and various exemptions to this right and each request will be dealt with on a case by case basis.

You have the right to have your data rectified where it is incorrect or out of date. Where a request for data rectification is made it will be dealt with in a similar way to a Subject Access Request, i.e. within a strict time frame.

You also have the rights to (i) erasure and (ii) restriction and you can request that we remove your data or restrict the processing of it.

You have the right to object to the processing of your data in specific circumstances. We will then stop doing so unless there are compelling grounds for us to continue the processing.

If you have provided us with data about yourself you have the right to be given the data in a machine readable form or to ask for it to be transferred to another organisation.

If we rely on consent to process your personal information, you can withdraw that consent.

You can complain to ico.org.uk if you are not satisfied with our use of your data.

You can read more about these rights here – https://ico.org.uk/your-data-matters/

This privacy notice was updated on 3rd March 2025. We reserve the right to update and alter this notice.